Virginia Beach
Exhibitor Resources

Exhibitor Prospectus and Floor Plan


Expo Hall

All times listed below are subject to change.

June 7th

Exhibit Setup: 12:00 - 5:00 p.m.
Vendor Icebreaker Reception: 6:30 - 8:30 p.m.
Sheraton VA Beach - Poolside
Join us for complimentary appetizers and beverages as you enjoy the fantastic ocean view.
Hosted by: Darley Defense

June 8th

Vendor Breakfast: 8:00 - 9:00a.m.
Expo Hall Open: 9:00 a.m. - 5:00 p.m.
Lunch: 11:30a.m. - 12:30 p.m.
Raffle Drawing: 4:30 p.m. (Exhibiting companies are encouraged to donate an item to be raffled during the reception. Contact your Account Manager for more information.)

Exhibit Teardown

June 8th
5:00- 8:00 p.m.
Early teardown is strongly discouraged and may result in a $1,000 fine to any company who disregards the posted teardown time.

Exhibitor Kit and Shipping

Official Decorator: Heritage Exposition Services

Exhibitor Kit: 17DV KitThe exhibitor kit provides information about shipping, ordering exhibit space services and ordering furniture for use during this exposition.

Questions Concerning Exhibitor Kit and Booth Orders:
Contact Heritage Exposition Services at (800) 360-4323 or exhibitor.services@heritagesvs.com

Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage supplies in the Exhibitor Kit.

Sponsorships and Advertising

Sponsorships
Contact eventPower's Vice President of Business Development, Laurie Powell at (703) 740-1940 or LPowell@eventPower.com for available sponsorships/costs. Complete sponsorship descriptions and pricing are listed on the Exhibitor Prospectus.

Advertising
Increase your company's exposure by placing a display ad in the onsite conference program guide that is distributed to all attendees.

Please Note: If you contract for an advertisement but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.

Ad Art Deadline: May 17, 2017
Ad Options and Pricing: Prospectus coming soon.
Ad Artwork Sizes and Guidelines: Ad Specs

Exhibitor and Sponsor Personnel Registration Process


While exhibitor registration is complimentary, we ask that all exhibit and sponsor personnel must register to receive the appropriate badge.

Personnel Pre-Registration Deadline: Date TBD

Contract Requirement: eventPower must receive an exhibit space contract from a company/organization before exhibit/sponsor personnel can register.

Personnel Registration Process: Sponsor and exhibitor personnel registration is not available on the Expo website. Sponsor and exhibitor participants can register in their company portal. The link to the company portal will be sent to the individual who signed the original contract prior to the conference date. Each person who will be attending the Expo must register in advance.

NEW! Lead Retrieval App

Maximize your exhibiting ROI by using the new Lead Retrieval app. It’s simple to download to your mobile device and easy to use. Scanned data will include all contact information the attendee provides during registration including email addresses.

Cost for Lead Retrieval App Download
First Download: $100
Additional Downloads: $50

Reservations for the Lead Retrieval download may be made in your exhibitor portal once you are contracted to participate as an exhibitor.

For questions regarding Lead Retrieval App, please contact Megan Carroll at 703-740-1944 or MCarroll@eventPower.com.